Executive Assistant-行政事务管理

Job Description
Major accountabilities:
• General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.
• Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
• Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
• Handling of administrative projects tasks with clearly defined content and time limitations.
• Acts as a team member for administrative projects and manages the administrative part of special tasks.
• Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility.
• Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.) -Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)
Key performance indicators:
• Continuous improvement of processes and procedures -Planning of the office needs & management of contracts with all contractor
Minimum Requirements:
Work Experience:
• Cross Cultural Experience.
• Collaborating across boundaries.
Skills:
• Optimizing Customer value by co-creating and developing compelling.
• Managing diversity.
• Proactive thinking.
• Managing challenges.
• Knowledge of organization structures and working practices.
• Knowledge management.
• Transaction Deal Structuring.
• Sharing insights on HCS.
• Best practice sharing.
• Storytelling in communication.
• Time Management.
• Franchise Strategy Prioritization.
• Timely decision making.
• Effective communication.
• customer focused solutions.
Languages :
• English.