Manager, Office Administration ID181427

Make a Lasting Impression. Join Tapestry, the first New York-based house of modern luxury lifestyle brands. A successful career at Tapestry is built on hard work, determination and a genuine passion for what you do. At Tapestry, you are part of a global house of brands that is built around our shared values of optimism, innovation and inclusivity. We believe anyone from anywhere can have the best idea, and with creativity and perseverance, anything is possible.

Whether it be Coach, Stuart Weitzman or Kate Spade, each of our great brands around the world helps people express themselves in their own unique ways.

Primary Purpose
This position encompasses a variety of responsibilities aimed at ensuring the smooth and efficient running of day-to-day operations at the Dongguan office. The role includes maintaining office cost control and supporting staff across the entire office, including the corporate office, warehouse, lab, and sample room. Additionally, this position serves as the local liaison for cross-functional and regional coordination, both internally and externally.

The successful individual will leverage their proficiency in Admin (function) to...

Office Administration
- Manage and supervise the administrative staff to perform full spectrum of office duties.
- Build and timely update office policies and procedures, safety and security guidelines.
- Ensuring the security and safety of the office environment, including managing access control with IT and maintaining safety protocols.
- Maintains office efficiency by planning and implementing office systems, layouts, and seat plan and equipment procurement.
- Manages receptionist, car arrangement, security guards as well as cleaners of 5-7F.
- Manages all supplies & centralizes the services locally, as well as vendor performance management on annual basis .
- Responsible for organizing company events such as Birthday / Annual Dinner/ Team Building with HR etc. and provide the relevant support to Social Committee on Women’s Day/Family Day/Christmas.
- Be the key contact person of China invitation letter preparation for international travelers.
- Handle ad-hoc assignments as required. etc.

Office Budget Management
- Manage and control daily administrative expenses and prepare annual budgets.
- Manage petty cash for miscellaneous workshop expenses, including receipt collection and spend tracking.
Coordinate with various departments to ensure financial efficiency including handling budgets, forecasting, and resource allocation to meet strategic goals.
Manage relationship with external parties
- Build and maintain the relationship with the landlord.
- In partnership with the Shanghai office, build and maintain relationships with government entities to ensure compliance with local regulations and to facilitate smooth business operations.
- Cultivate and maintain relationships with vendors and suppliers.
- To avoid common public relations blunders to maintain the public's trust. This includes knowing how to talk to reporters, writing effective pitches, and conducting follow-ups to boost your message and to help in managing brand visibility and reputation.

The accomplished individual will possess...
• Bachelor's degree.
• Excellent English and Mandarin.
• Minimum of 3 years of previous experience gained from a US multi-national company.
• Problem-solving and managerial expertise to supervise daily business operations.
• Excellent communication ability both written and verbal.
• Supply Management
• Tracking Budget Expenses
• Managing Processes
• Supervision
• Developing Standards
• Promoting Process Improvement
• Inventory Control
• Reporting Skills

An outstanding professional will have...
- Strong organization skills and be detail oriented.
- Ability to juggle numerous projects and understand priorities.
- Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
- Superior follow-through, detailed and customer service oriented.
- Excellent ability to maintain composure and effectiveness in a fast paced environment.
- Must be a collaborative, team player with great initiative.

Tapestry, Inc. is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant’s or employee’s qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.