Boarding Coordinator

Key Responsibilities
1. House Department Management
Assist the Head of Boarding in managing the boarding team,
Support the resolution of challenges within the boarding team.
Organize and attend weekly boarding team meetings, fostering clear communication and effective collaboration.
2. Student Activities and Well-being
Develop and implement a robust program of educational and recreational activities to enhance student well-being in boarding.
Collaborate with the boarding team to create activity plans and coordinate logistics with relevant colleagues.
Plan and execute and record fire drills to ensure the safety and preparedness of boarding students and staff.
Oversee dormitory arrangements for new students and coordinate transfers when necessary.
Promote positive transitions-care programming to support students arriving and leaving the boarding community.
3. Student Support and Guidance
Demonstrate a genuine interest in the well-being of boarding students and operate within our tiered intervention structure.
Assist students in creating healthy and sustainable personal schedules and habits.
Promote a positive approach to communal living tasks and activities.
4. Student Behaviour Management
Monitor and track student behaviour cases and provide consistent, culturally inclusive approaches to behaviour management.
Hold discussions with students exhibiting poor behaviour and provide guidance toward improvement.
Facilitate and record parent meetings, offering translation support when required.
Ensure high-quality care is provided to boarding students of all ages, meeting individual and group needs.
5. Communication and Collaboration
Communicate openly and effectively with students regarding expectations and routines for the smooth operation of the Boarding House.
Act as a liaison between boarding staff, students, parents, and other departments, ensuring clear and effective communication.
Send regular updates to parents about boarding activities, student progress, and upcoming events.
6. Administrative Responsibilities
Maintain accurate records of boarding student attendance, behaviour incidents, and pastoral care interactions.
Prepare reports for the Head of Boarding or school leadership, summarizing key data such as student statistics, activity participation, and behavioural trends.
Manage and maintain an inventory of boarding house supplies, including bedding, stationery, and activity materials.
Process reimbursements and payments for boarding-related purchases or events and track expenses within allocated budgets.
Coordinate communication and logistics for emergencies, including informing stakeholders and documenting responses.
Update and distribute the boarding handbooks and relevant documents to ensure accurate and up-to-date information.
Support audits or inspections related to boarding standards, such as safeguarding or accreditation visits.
7. Training and Policy Development
Support the induction process for new boarding students, providing them with necessary information and resources.
Assist in training new boarding staff on policies, procedures, and best practices.
Provide feedback to the Head of Boarding on potential improvements or adjustments to boarding practices.
8. Event Planning and Coordination
Help organise special events for the boarding community, such as cultural celebrations, holiday gatherings, or graduation events.
Coordinate logistics for off-campus trips, ensuring transportation, permissions, and risk assessments are in place.
9. Professional Development
Stay informed about best practices in boarding care and student well-being through training, workshops, or conferences.
Share new insights and ideas with the boarding team to continually improve the boarding experience
Required Qualifications
Bachelor’s Degree in Social Work, Psychology, or a related field.
Experience supporting adolescents or young people in an academic setting.
Experience working with adolescents in a residential setting.
Strong ability to communicate in written and verbal English.
Proficiency in computer skills and a willingness to develop further in this area.Personal Attributes and Characteristics
Commitment to and alignment with the school’s mission, vision, values, and educational philosophy.
Outstanding interpersonal skills: an effective listener who thrives in a collaborative environment.
Demonstrates honesty, integrity, compassion, and a sense of humour.
Strong organisational and problem-solving skills.
Stamina, resilience, and cultural sensitivity.
Energetic, enthusiastic, approachable, and open-minded.
This position offers a unique opportunity to make a meaningful impact on the lives of students within a dynamic and diverse boarding community. If you are passionate about student well-being and thrive in a collaborative, multicultural environment, we encourage you to apply.