数字化创新学习办公室助理及数据支持

JOB DESCRIPTION
Role Description / Working Relationships
The Office and Data Support Assistant works closely with the Director of Digital &
Innovative Learning and the Digital & Innovative Learning Team. He/She helps
them to manage their workloads and to make the best use of their time by dealing with secretarial and administrative tasks. He/She also takes the lead on
coordinating data for the helpdesk system, asset management system and student information system. Discretion and confidentiality are essential attributes for this
position, as will be a full and committed understanding of the mission and vision ofKeystone Academy.
Job Responsibilities
The responsibilities include, but are not limited to, the following:
Interacting with and processing requests from parents, students, staff and
other departments via email, calls and in-person.
Managing team processes including scheduling and attending meetings,
coordinating schedules, keeping minutes and following up on action items.
Coordinating booking of innovation spaces and resources.
Handling purchasing, inventory, record keeping and tracking of innovation
resources, subscriptions and databases.
Managing data between Digital & Innovative Learning applications and the
school’s student information system.
Compiling and reporting of various data. Producing data reports for analysis.
Preparing professional reports and presentations using available desktop
publishing, graphics, spreadsheet, presentation and word processing software.
Translating documents when needed, as well as acting as interpreter at public
meetings.
Organizing and storing paperwork, documents and computer-based
information.
Arranging department travel and accommodation for Professional Growth
activities.
Sending report and claim forms to finance at the end of the month.
Maintaining a record of department leaves including reason for leave and
provide to HR.
Qualifications and experiences:
Bachelor’s Degree or above
Strong command of both oral and written English, preferably experience
working in an English-speaking environment; ability to read, write and speak
Chinese.
Experience in a school environment is a plus
Ability to establish effective working relationships with staff, students and
parents
Good communication skills
Honesty and reliability
Good computer skills, especially in Word, Excel and PowerPoint
Strong organizational skills and detail orientation
Capacity to work independently and meet deadlines
Flexibility and the ability to manage a range of different tasks simultaneously.