行政专员(学生活动及校友关系)

Job Title: Administrative Officer (Student Activity & Alumni Relations)
Department: CFTO 未来技术学院院办, HKUST(GZ)
Job Posting Details
Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.
In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.
工作职责
The successful candidate will serve as a flexible and comprehensive administrative role in the CFTO Department. While focusing on several key areas, you will be required to handle the following core functions as needed:
1. On-campus Student Activity Planing & Execution: Design and deliver a diverse college-level on-campus activities tailored to the growth needs of RBM students; foster a positive culture and enhance students’ sense of belonging and community cohesion.
2. RBM Alumni Association Operations: Oversee the establishment and regular operation of the RBM Alumni Association; build and refine the alumni database for accurate and dynamic updates; plan and implement online/offline events (e.g.Alumni Home&Gathering Night, Alumni Salons) to facilitate alumni communication and collaboration; maintain long-term alumni relations and strengthen emotional bonds.
3. Alumni Donation Development & Management: Identify RBM alumni donation potential, formulate plans and liaison with interested alumni; follow up on donation project implementation, agreement signing and donor recognition; standardize ledgers to ensure fund/material transparency and enhance alumni donation willingness.
4. Brand Communications & Content Operations: Plan and produce brand content for the college, including alumni stories and student project outcomes; manage social media channels; align with the college's brand strategy to highlight standout students and alumni, and elevate the college's public profile and industry influence.
5. Cross-departmental Collaboration & General Support: Collaborate on College initiatives and event execution; timely report progress, issues and suggestions; fulfill ad-hoc/urgent tasks; track College dynamics and provide admin optimization advice.
We are seeking an Administrative Officer with expertise in event planning, alumni relations management, and resource linkage. We look forward to your joining us to inject new vitality into the University’s administrative work!
该岗位聚焦RBM学生校内活动策划执行、校友关系运营及资源拓展工作，统筹校友会、家长联络会建设，搭建学院与学生、校友、家长间的紧密桥梁，助力项目品牌沉淀与可持续发展，为学院人才培养与资源拓展提供有力支撑：
1. 校内学生活动策划与执行：负责围绕红鸟硕士班学生成长需求，举办各类院级校内多元活动，营造积极向上的班级氛围，增强学生归属感与凝聚力。
2. 红鸟硕士班校友会运营：负责红鸟校友会的组织搭建与常态化运营，建立并完善校友信息库，确保校友数据准确且动态更新；策划并落地校友返校日、校友沙龙等线上线下活动，搭建校友间的交流合作平台；持续维护校友关系，增强情感联结。
3. 校友捐赠拓展与管理：负责挖掘红鸟硕士班校友捐赠潜力、制定拓展方案并对接意向校友推进洽谈；跟进捐赠项目落地、协议签订及回馈事宜，建立捐赠校友荣誉体系；规范捐赠台账管理，保障资金物资用途透明，提升校友捐赠意愿与信任度。
4. 品牌宣传与内容运营：负责学院品牌传播内容的策划与产出，包括校友故事、学生项目成果等内容素材的采写与编辑；社交媒体维护；配合学院整体品牌战略，挖掘在校学生及校友的亮点，提升学院的社会知名度与行业影响力。
5. 跨部门协作与综合事务支持：负责配合学院推进各项工作，协同完成各类活动筹备与执行；及时汇报工作进展、现存问题及优化建议，响应并落实上级交办的临时、紧急任务，跟进学院发展动态，为行政管理优化提供建议。
我们正在寻觅一位擅长活动策划、校友关系运营及资源链接的行政专员，期待您的加入为学院行政工作注入新活力！

任职要求
1. Master's degree with 2+ years of work experience; priority given to candidates with related experience in brand promotion, event organization, alumni relations management.
2. Proven bilingual proficiency in Chinese and English, exceptional document writing skills, and adaptability to an English working environment. Overseas study experience is preferred.
3. Strong event planning, execution and resource coordination skills; clear logic; capable of efficiently handling multiple tasks concurrently and ensuring work quality.
4. Be responsible, honest, detail-oriented, good communicator and able to work under pressure and challenge.
1. 硕士学历，2年或以上工作经验，曾有品牌宣传、活动组织、校友关系相关工作经验者优先；
2. 扎实的中英文语言功底，拥有高水平的文书能力，能胜任文书工作。适应英语办公环境，有境外留学经验者优先；
3. 具备较强的活动策划执行与资源统筹能力，逻辑清晰，能同时高效推进多项工作任务，保障工作质量；
4. 工作认真负责、诚信正直、耐心细致，能承担一定的工作压力和挑战。