高中部秘书

Position Title: High School Secretary
Division: High School
Supervisor: Principal
Position Summary: To assist the High School
Principal, Assistant Principal & Teachers in the execution of their duties
through secretarial and clerical assistance and by upholding the
confidentiality of sensitive materials and information.

REQUIREMENTS:

• Bachelor degree majored in English, Administration or related, CET-6 preferred
• Shanghai Hu Kou Permit

EXPERIENCE
2 years minimum experience with Microsoft Office products-Word, Excel, Access, PowerPoint, Photo Editor, etc.
2 years experience in English/Mandarin/English translation-oral and written
2 years minimum experience in office administration
SKILLS

• Guided by ethical principles and character
• A/V and basic technology skills
• Fluency in Chinese and English; strong communication skills in
  both languages
• Excellent organizational and time management skills
• Effective interpersonal skills-good “people” skills
• Effective communicator
• Self motivated with attention to detail
• Dress professionally
• Outgoing, not shy
• Flexible and trainable
• Patient with a positive outlook
• Speaks Shanghainese dialect
• Familiar with MAC computer
• Knowledge of Chinese protocol, familiar with Shanghai and
  surrounding community
• Likes children

KEY AREAS OF RESPONSIBILITIES
1. Perform secretarial duties, as requested by the principal and assistant principal, including but not limited to:
a. Typing, filing, copying, and/or routing of correspondence.
b. Scheduling appointments for Assistant Principal
c. Answering the telephone, screening calls, and delivering messages as needed.
d. Lead student Daily Announcements and assist with community communications
e. Meeting preparation
f. Providing translation as needed.

2. Data and file maintenance or management:
a. Maintain student attendance.
b. Assist with teacher attendance and sub teachers.
c. Maintain HS Building room management system

3. Events Planning and Organization:
a. Assist with Teacher and Student Orientation
b. Assist with HS Back to School Night
c. Lead HS Parent Teacher Conference
d. Lead/Assist Faculty Happy Hour planning
e. Lead HS monthly birthday breakfast
f. Lead one-day class field trips
g. Assist with HS End-of-year Awards Ceremony
4. Divisional and functional support:
a. Assist with admissions related and school leaving procedures and records, i.e. forms, appointments, requesting records, etc.
b. Administer minor first aid and oversee sick student movement to nurse as needed
c. Follow up on requests regarding classroom maintenance, cleaning, guards, setups etc. as needed
d. Assist with purchasing order distribution. Maintain HS local supply for daily function
e. Support employee evaluation process including scheduling meetings, collecting and filing forms for Assistant Principal
f. Lead Fire Drill
g. Assist with shadowing student arrangements
h. Lead HS lost and found
i. Assist with HS Bell schedule
j. Assist with maintaining HS parent WeChat group
k. Assist with HS PSO treats
l. Assist with HS yearbook payment collection and distribution
m. Lead Overseas orders and domestic orders for HS
5. Carry out all other assignments, as assigned by the principal.