行政助理 Administration Assistant

我们正在寻找一位细心、高效、具备服务意识的行政助理，作为行政团队运营的重要支持力量。您将承担前台运营、高管支持及多部门行政协调等综合职责，确保公司日常行政工作顺畅、规范、高效。您的核心使命在于通过专业、闭环的行政支持，为员工与高管创造良好的办公体验，助力业务高效运转。
核心职责：
前台与行政基础运营
·访客与环境管理：访客登记引导、信息同步；对接物业，维护前台及办公区整洁与安全。
·物资与仓库管理：物资（文具/药品/耗材）采购、入库、发放、库存及效期预警；定期清理仓库。
· 员工支持与快递：入职门禁卡、工位、物资配发；快递收发、登记与整理。
·维修与安全管理：故障上报、进度跟踪、验收反馈；配合EHS部门进行安全宣传。
·行政通知与节日执行：撰写发送放假、温馨提示等通知；协助节日活动执行及福利发放。
·费用结算：协助行政费用订单下发与结算。
高管支持（IT/CA/RBB）
·日程与差旅管理：统筹高管日程、会议协调；负责机票、酒店、接送机预订及费用报销。
·活动与报销支持：完成会议、工作坊等活动的对接与餐饮安排；完成票据收集、系统提报与进度跟踪。
部门支持（P&C/IT）
·活动与会议保障：协助生日会、Happy Hour等员工活动执行；支持P&C双月会、IT例会及技术分享会的场地、物料与现场协调。
·采购与费用管理：完成部门零食采购及报销；处理PO单、供应商对接与请款跟进。
·合同与预算支持（P&C）：整理培训类供应商合同、系统提报、审核归档；协助部门年度预算数据核对与系统填报。
·日常行政与通知（IT）：协助IT部门团建组织、物资协调及信息同步。
任职条件
·教育与语言：大专及以上学历，具备基本的英语读写能力，能使用普通话清晰流畅地进行工作沟通。
·经验资历：拥有1至3年行政相关工作经验，有综合行政、前台运营或高管支持经验者优先，具备跨部门协调经验者更佳。
·核心能力：
·沟通与协调能力：具备良好的人际沟通与协调能力，能够与内部同事、物业及外部供应商保持顺畅对接，准确传递信息。
·责任心与服务意识：具备强烈的责任心和主动服务意识，能够主动发现问题、跟进闭环，并承担起岗位职责范围内的各项工作。
·抗压与多任务处理能力：能够在快节奏、多任务的工作环境中保持条理清晰，合理安排优先级，确保关键事项按时高效完成。
·细心与流程执行力：具备较强的细节敏感度，能够独立完成采购、报销、合同等流程工作，确保合规、准确、可追溯。
We are looking for a detail-oriented, efficient, and service-minded Administration Assistant to support our admin team. You will handle front desk operations, executive support, and cross-functional coordination to ensure smooth and efficient daily operations. Your goal is to provide professional, end-to-end administrative support that creates a positive workplace experience for both employees and executives.
Core Responsibilities
Front Desk & General Administration
·Greet and direct visitors, relay information, and coordinate with property management to maintain a clean, safe, and organized front desk and office area.
·Manage office supplies (stationery, medicine, consumables) including procurement, receiving, distribution, inventory tracking, and expiry alerts; perform regular warehouse cleaning.
·Support new hire onboarding (access cards, workstations, supplies); handle courier pick-up, registration, and sorting.
·Report facility issues, track repairs, and confirm completion; support EHS safety awareness activities.
·Draft and distribute internal notices (holidays, reminders, etc.); assist with festive events and welfare distribution.
·Support purchase order submission and payment settlement.
CMT Support (IT/CA/RBB)
·Coordinate executive calendars and meetings; manage flight, hotel, and airport transfer bookings and expense reimbursement.
·Arrange meetings, workshops, and catering; collect receipts, submit reimbursement requests, and track progress.
Department Support (P&C/IT)
·Assist with employee events (birthday parties, Happy Hour, team building); support P&C bi-monthly meetings, IT regular meetings, and tech-sharing sessions with venue, materials, and on-site coordination.
·Handle departmental snack procurement and reimbursement; process purchase orders, liaise with vendors, and follow up on payments.
·Organize training vendor contracts, complete system submissions, track approvals, and archive documents; assist with annual budget data validation and system entry.
·Support IT team building, material coordination, and information sharing.
Qualifications
Education & Language: Associate degree or above; basic English reading and writing skills; fluent in Mandarin.
Experience: 1–3 years of administrative experience preferred. Background in general administration, front desk, or executive support is a plus. Cross-functional coordination experience is desirable.
Core Competencies:
Strong communication and coordination skills to work effectively with colleagues, property management, and external vendors.
Proactive and accountable, with a strong service mindset and ability to follow through.
Ability to prioritize and stay organized in a fast-paced, multitasking environment.
Detail-oriented and process-driven; able to independently handle procurement, reimbursement, and contracts with accuracy and compliance.