Office Manager

We are an
industry-leading market intelligence company and are seeking a talented analyst
to join our growing team and support our analytical and product-building
capabilities.
Based in
Xi’an and reporting to our China Research director, you’ll be working directly
with our senior leadership and our global team, spread across six continents,
and serving a range of clients including governments, financial institutions,
tech firms, and automotive OEMs.
This role
encompasses support for Project Blue recruitment, management of data providers
and subscriptions, event coordination, assistance with finance and office
administration, and contribution to networking, marketing, and HR support for
China-based employees under the Director's supervision.
Office Manager / China Operations
Support – Key Responsibilities

• Recruitment & HR Administration
• Assist and coordinate recruitment activities for the China
  Regional Director and across commodity units. Manage employee onboarding
  and establish/maintain company and individual personnel files.
• Support the China Regional Director with daily HR tasks as
  required.
• Office & Facilities Management
• Procure and maintain daily office equipment and company
  assets.
• Coordinate daily meeting arrangements and record-keeping.
• Plan and organise other administrative duties for the China
  office, including employee birthday celebrations and team-building
  events.
• Travel, Logistics & Guest Support
• Coordinate and assist visiting colleagues from overseas with
  conference attendance and necessary documentation (e.g., visa invitation
  letters). Provide market liaison, assistance, and translation services as
  needed.
• Finance & Accounting Support
• Assist with regional finance work, including daily cashier
  duties, monthly transaction recording, income/expense reconciliation, and
  review.
• Manage China staff travel budgets, reimbursement processes,
  financial planning, and year-end settlement tasks.
• Liaise with the company accountant and local government
  agencies to assist with required documentation, annual reports, audits,
  and related matters for Project Blue's entities in China.
• Commercial & Marketing Assistance
• Support the China Commercial Manager in planning, organising,
  and following up on domestic conferences and related client servicing.
• Assist the China Commercial Manager with online channel
  placement for company products.
• Data & Subscription Management
• Manage Project Blue's data subscriptions in China, including
  evaluating third-party platform content and quality. Provide data
  collation and support to relevant analysis teams.
• Ad-hoc Duties
• Complete other temporary tasks assigned by the China Regional
  Director.

Responsibilities:

• 协助和协调中国区域总监以及涉及相关金属不同业务板块的人员招聘工作。负责员工入职安排、公司及各员工档案管理与维护。
  
• 日常办公设备及公司资产采购和维护。
• 日常会务安排及记录。
• 协调以及协助国内外来访同事参会以及所需各种文件资料（签证邀请）的工作;如果必要，提供相关市场联络，协助和翻译等工作。
• 策划及组织中国办公室的其他行政工作以及策划包括员工生日，团建等活动。
• 协助和协调中国区域总监安排的其他日常HR工作。
• 协助中国区域财务工作，日常出纳，月度财务流水记录、收支对账，
  审核
• 安排及处理中国区域员工会议出差预算以及报销等相关工作，财务预算以及年终汇算等工作。
• 配合公司会计及当地政府机关，协助PB公司在中国的相关公司及代表处所需证明文件，年报，审计等的相关工作。
• 协助及支持中国区商务经理进行的国内会议的筹办，策划以及相关客户跟踪工作及服务。
• 协助中国区商务经理进行公司产品线上渠道投放的相关工作。
• 负责PB公司中国信息的订阅工作，如比较第三方订阅平台内容和质量，提供给公司相关人员的数据和整合工作，给与相关分析团队以数据支撑等。

• 协助总监搭建跨境合规体系和相关资质备案手续（如必要）以及日常律所和法务的对接协调工作。
• 其他由中国区总监交由的临时任务。