更新于 今天
职位描述
接待事务行政助理周末双休法定节假日休部门助理传播协调英语
本岗位是外资公司的三方岗位
KEY RESPONSIBILITIES
1.Executive & Administrative Support
• Manage complex calendar coordination and scheduling for
department leadership, including internal/external meetings, events,
and business engagements
department leadership, including internal/external meetings, events,
and business engagements
• Arrange comprehensive business travel itineraries, including flight
bookings, hotel accommodations, ground transportation, and
detailed travel schedules
detailed travel schedules
• Process expense reports, reimbursements, and budget tracking with
accuracy and timeliness
accuracy and timeliness
• Prepare meeting materials, agendas, and meeting minutes with
attention to detail
attention to detail
• Handle confidential information with discretion and professionalism
2.Communications Coordination
• Coordinate and track the publishing process of approved content on
official WeChat and other digital platforms
official WeChat and other digital platforms
• Liaise with internal stakeholders and external vendors to ensure
timely content delivery and publication
timely content delivery and publication
• Maintain content calendars and publishing schedules to ensure
consistent communication flow
consistent communication flow
• Support quality control checks for published materials to ensure
brand
brand
3.Presentation & Document Preparation
• Create professional PowerPoint presentations for leadership meetings,
internal communications, and stakeholder engagement
internal communications, and stakeholder engagement
• Design visually compelling slides that effectively communicate key
messages and data
messages and data
• Format and organize documents, reports, and communication
materials to corporate standards
materials to corporate standards
• Maintain and update department templates, document repositories,
and filing systems
and filing systems
4.General Department Support
• Coordinate department meetings, team events, and internal
activities
activities
• Assist with onboarding activities for new team members
• Manage office supplies, equipment, and vendor relationships
• Support ad-hoc projects and initiatives as assigned by department
leadership
leadership
QUALIFICATIONS & REQUIREMENTS
1.Education:
• Bachelor's degree or above, preferably in Communications, Business
Administration, English, or related fields
Administration, English, or related fields
2.Experience:
• Minimum 2-3 years of experience in executive assistant, secretary,
or administrative support roles
or administrative support roles
• Experience in corporate communications, public relations, or
marketing departments preferred
marketing departments preferred
• Background in multinational corporations or fast-paced business
environments is a plus
environments is a plus
3.Skills & Competencies:
Essential:
• Language: Fluent in both Mandarin Chinese and English (written and
verbal); ability to work effectively in bilingual environments
verbal); ability to work effectively in bilingual environments
• Technical: Advanced proficiency in Microsoft Office Suite,
particularly PowerPoint, Excel, and Word
particularly PowerPoint, Excel, and Word
• Communication: Excellent interpersonal and communication skills
with ability to interact professionally with all organizational levels
with ability to interact professionally with all organizational levels
• Organization: Strong time management, multitasking abilities, and
attention to detail
attention to detail
• Adaptability: Ability to manage competing priorities, and adapt to
changing business needs
Preferred:
changing business needs
Preferred:
• Familiarity with Chinese social media platforms, particularly WeChat
official accounts
official accounts
• Experience with design tools such as Adobe Photoshop or Canva
• Knowledge of corporate communications practices and media
relations
relations
• Project coordination or event management experience
4.Personal Attributes:
• High level of professionalism, discretion, and integrity
• Proactive and solution-oriented mindset
• Strong sense of responsibility and accountability
• Team player with positive attitude and willingness to support
colleagues
colleagues
• Cultural sensitivity and ability to work in diverse, international teams
主要职责：
高管与行政支持
· 管理部门领导复杂的日程协调与安排，包括内外部会议、活动及商务约见
· 安排全面的商务差旅行程，包括机票预订、酒店住宿、地面交通及详细的行程安排
· 准确及时地处理费用报销、付款申请及预算跟踪
· 准备会议材料、议程及会议纪要，确保细致准确
· 谨慎且专业地处理机密信息
传播协调
· 协调并跟踪已批准内容在官方微信及其他数字平台上的发布流程
· 与内部利益相关方及外部供应商联络，确保内容及时交付与发布
· 维护内容日历及发布排期，确保传播节奏一致
· 支持对发布材料进行质量控制检查，确保品牌一致性
演示文稿与文件准备
· 为领导层会议、内部沟通及利益相关方活动制作专业的PowerPoint演示文稿
· 设计视觉吸引力强的幻灯片，有效传达关键信息与数据
· 按照公司标准格式化并整理文件、报告及传播材料
· 维护并更新部门模板、文件库及归档系统
部门综合支持
· 协调部门会议、团队活动及内部事务
· 协助新团队成员入职相关活动
· 管理办公用品、设备及供应商关系
· 根据部门领导的指派，支持专项项目及计划
资格与要求
教育背景：
· 本科及以上学历，传播学、工商管理、英语或相关专业优先
经验：
· 至少2-3年高管助理、秘书或行政支持相关工作经验
· 有企业传播、公共关系或市场部门工作经验者优先
· 具备跨国公司或快节奏工作环境背景者优先
技能与能力：
必备：
· 语言能力：中英文流利（书面与口头），能够在双语环境中高效工作
· 技术能力：精通Microsoft Office套件，尤其是PowerPoint、Excel和Word
· 沟通能力：出色的人际交往与沟通能力，能与组织各层级进行专业互动
· 条理性：具备优秀的时间管理、多任务处理能力及关注细节的意识
· 适应能力：能够处理相互冲突的优先级，并适应不断变化的业务需求
优先考虑：
· 熟悉中国社交媒体平台，尤其是微信公众号
· 具备使用Adobe Photoshop或Canva等设计工具的经验
· 了解企业传播实践与媒体关系
· 具备项目协调或活动管理经验
个人特质：
· 高度的专业性、谨慎性和正直品格
· 积极主动、以解决方案为导向的思维模式
· 强烈的责任感与担当精神
· 具备积极态度的团队合作者，乐于支持同事
· 文化敏感度，能够在多元化的国际团队中工作
工作地点
上海市-浦东新区-东育路255弄
客户公司信息
客户公司名称 某制药公司
客户公司地址 上海浦东新区
客户公司人数 300-499人
公司信息
上海任仕达人才服务有限公司
已上市 · 300-499人 · 人力资源、人力资源
已审核
公司介绍
Opportunities at Randstad - a global professional staffing firm. We have multiple opportunities for people to join us and we will fully train you to become a Recruitment Consultant. In return for your hard work, we will reward you with an outstanding work environment, highly motivated and energetic colleagues, recognition for your success and an exceptionally generous remuneration package based on your performance.
工商信息
企业名称 上海任仕达人才服务有限公司
企业类型 有限责任公司（外商投资企业法人独资）
法人代表 JONATHAN RICHARD EDWARDS
经营状态 存续
成立时间 2008-10-31
注册资本 2000万元
认证资质
营业执照信息 人力资源服务许可认证
