Administrative Officer (PGOA)

岗位职责:
Job Title: Administrative/Technical Officer（PGOA）
Department: Postgraduate Outreach and Admissions (PGOA), HKUST Fok Ying Tung Graduate School – Guangzhou Office, HKUST(GZ)
Job Posting Details
Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.
In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.
Duties
PGOA is seeking a capable, detail-minded and proactive individual to fill the position of Administrative Officer. Major duties include:
• Support postgraduate admissions administration in accordance with University policies, regulations and objectives, including application processing, offer issuance, offer acceptance follow-up, document verification and programme registration-related procedures.
• Handle enquiries from Applicants, programmes and internal offices in a timely and professional manner, and assist in maintaining accurate admission records, correspondence and case documentation.
• Assist in the preparation of reports, statistics, data analysis, meeting papers and presentation materials for internal review, committee meetings and management reporting.
• Support postgraduate outreach and recruitment activities, including event coordination, publicity support, liaison with internal and external parties, and follow-up with prospective Applicants.
• Update admission webpages, publications, templates, guidelines and promotional materials to ensure accuracy, consistency and timely release of information.
• Work with IT and relevant offices to support the operation, testing and enhancement of the online admission system and related digital workflows.
• Perform any other duties as assigned.
任职要求:
1.A bachelor’s degree or above, preferably with at least 2–3 years of relevant administrative experience in the higher education, admissions, marketing, recruitment or student services sector. Experience in an international or cross-cultural setting would be an advantage.
2.Proactive, self-driven with excellent interpersonal and data analysis skills.
3.Team spirit with a strong sense of commitment with demonstrated maturity; mindset of analytical, logical solution-focused to produce quality work under pressure and tight timelines.
4.Good command of written and spoken English and Chinese.
5.Strong organisational skills, attention to detail and the ability to handle multiple tasks under tight timelines.
6.Working outside of regular office hours is required occasionally.
This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations.
Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please register and log in via this link: https://career.hkust-gz.edu.cn/en/career and search for the opening by Job Title. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application.
(Information provided by applicants will be used for recruitment and other employment-related purposes only.)
HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.