Personal Assistant (PA) position

The Chinese Institutes for Medical Research (CIMR) is looking for an experienced responsible Personal Assistant (PA) to provide personalized secretarial and administrative support, fluent in both English and Chinese language.
Our lab explores how tissues/organs regenerate following injury and at multiple levels of biological organization and carries basic research and clinical cooperation.

The role of the PA is to free time from organizing and administrative tasks so that the principle investigator can spend maximum time on strategic tasks. You will be tasked with ensuring that the principle investigator has excellent administrative support, enable him to focus on research and strategic development and high-level management issues. You will be expected to be an excellent organizer and communicator with a proactive and friendly attitude. You will be expected to have multi-tasking ability and flexibility to work in this dynamic and ever-evolving research and clinical environment, and will be expected to work well under pressure to meet tight deadlines.

Responsibilities
· Act as the point of contact between the lab manager and internal/external clients
· Handle requests and queries appropriately
· Manage diary, time and schedule meetings and appointments
· Take dictation and minutes
· Source office supplies
· Produce reports, presentations and briefs
· Devise and maintain office filing system
· Organizing of meetings
· Organizing correspondence and following up on pending matters with limited direction
· Responding to urgent requests
· Booking and arranging travel, transport and accommodation
· Reminding the manager of important tasks and deadlines
· Typing, compiling and preparing reports, presentations and correspondence
· Liaising with staff, suppliers, and clients
· Collating and filing expenses
· Assisting with organizing events

Requirements
· Proven work experience as a Personal Assistant
· Knowledge of office management systems and procedures
· MS Office and English/German language proficiency
· Outstanding organisational and time management skills
· Ability to multitask and prioritize daily workload
· Excellent verbal and written communications skills in German/English languages
· PA diploma or certification would be considered an advantage
· Exceptional computer literacy
· Highly developed organizational skills
· Initiative
· Maturity to handle a range of situations
· A meticulous and thorough nature
· Ability to work under tight deadlines